Documents on the Recent list are dynamic and will continually be replaced by more recently opened documents. This means the document that you may have wanted to use again will not remain on the list if you open 20 more documents in the interim. Examine the documents in the Recent Documents list. You will notice a drawing pin icon next to each document in the list. The pin icon will change in appearance as pictured above. The Recent Places list located in the right-hand panel next to the Recent Documents list, works in exactly the same way as described above.
You may have folders that you frequently use and instead of navigating to these folders each time you open Word, you can pin these to the Recent Places list.
This way you can have a set of folders that you frequently use ready and waiting for you:. To preview what a document will look like when printed without actually printing it, go to the Backstage View and press the Print Tab located in the list of tabs in the first panel:. This will not print your document, but take you to an area of the Backstage View that provides a whole series of options for printing your document and also a preview panel circled in yellow in the screenshot below :.
You use the Print Preview screen to view how your document will look once printed. In the screenshot of a print preview above you may have judged the top margin of the document to be too close to the top edge of the page. The Print Preview allows you to adjust issues such as this without having actually wasted paper and printer toner on printing the document only to find it contains issues.
To view all the pages of your document in Print Preview, click the page counter located at the bottom left-hand corner of the Print Preview screen. Untick any styles that you do not want users to use.
Tick Allow Autoformat to override formatting restrictions to allow the table styles to be used. Tick Block Theme or Scheme switching to restrict users to the current document theme, colour scheme and font scheme settings. Tick the Allow only this type of editing in the document tick box. The drop-down box beneath the tick box is now active. For a blanket editing restriction, choose No changes Read-only. A second section called Exceptions also opens up when the editing is restricted.
There is a single default entry called Everyone. To add exceptions for particular users or groups to give them a free pass where everyone else is restricted :. Click More users Type the user name s separated by semicolons.
Users and user groups are controlled by your IT department. It works the same as the global address list in Outlook. Enter and re-enter a password then press Enter to prevent anybody who is not privy to the password from changing the editing and formatting restrictions. Choose Remove all editing permissions for this user. On the Restrict Editing sidebar, click the drop-down arrow next to the user name listed under Exceptions.
Choose one of the three options offered shown here. Digital signatures have been around for several years. They must be purchased from a verified Microsoft partner, but they are useful:. Click the Protect Document icon. Select Add a Digital Signature. A message pops up asking if you would like to get a digital signature from a verified Microsoft partner. Choose Yes.
Word will then open a browser window and take you to a page on the Microsoft website, listing the services of some reputable digital signature providers. In this chapter, we will discuss the Backstage View in Word The Backstage view was introduced in Word This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on.
If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column. If you want to collaborate on your file the Share command can help. Click Share, enter the email addresses of the people you want to share the file with, and click Send.
For more information on collaborating on files see Collaborate on Word documents with real-time co-authoring. It works essentially the same way in Excel and PowerPoint too. At the bottom left corner of the Backstage screen you'll find three items to help you manage how Office works for you. Account - Lets you add or remove cloud service accounts like OneDrive or SharePoint so that you can easily save files to those services or open files from those services.
Feedback - Is the best way to let us know if there's something in your Office app that you really like The input we get from customers through this tool goes directly to our product teams and helps to drive future changes and improvements in the products.
For more information see How do I give feedback on Microsoft Office? Options - This is where you go to configure your app. Everything from the color theme Office uses, to the spell check options, editing languages, default file locations and a lot more. If you want to exit Backstage, and return to the document you were working on, click the Back arrow that is at the top left of the navigation pane, or just press the Escape key on your keyboard.
When you first start Microsoft Office , , , or you'll be presented with the start page, which is Backstage view. Here you can start a new document using a pre-created template including the Blank template, if you'd prefer to start clean or open an existing file. Tip: To find and download more pre-created templates visit Microsoft templates. By default you'll see your most recently used files listed on the panel to the left. If you want to open a file that's not listed there choose Open Other Documents at the bottom left corner of the window and browse for the file you want.
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